How to Book a Theatre

Booking a theatre facility is an easy process. The following theatre facilities require event planners to book using their school-provided Google Calendar:

Lyso Center for the Performing Arts

Edie J. Moon Theatre
Black Box Theatre
Lower Lobby (1F)
Upper Lobby (2F)

Elementary School

Robb Hall Theatre
Robb Hall Lobby

To book a theatre facility, please follow the steps below:

Step 1:

Navigate to your personal SFS-provided Google Calendar (calendar.google.com) and make sure that you are logged in to your @seoulforeign.org school account.

Step 2:

Create a new calendar event on your calendar and select "Edit event."

Step 3:

On the event page, you have the ability to add "Guests" and "Rooms" to your event (located on the right side). To add a theatre facility:
- 1. Click on "Rooms, etc."
  2. Type in or use the drop-down menu to find your desired facility
  3. Click "Add"

IMPORTANT!!

If the theatre facility is available on the date/time of the event you are creating, it will be available in the Rooms resource list. If the theatre facility is not available, it will not appear in the Rooms resource list.

Step 4:

Be sure that your event has a meaningful title and click "Save" at the top of the page.

Congratulations, you have booked a theatre facility!

Plans change?

Sometimes things happen and you need to change your plans - we understand! Making changes to your theatre facility booking is easy. You can edit the event on your Google Calendar (time changes, date changes, etc.) and the facility calendar will automatically update.

BEWARE:

Do not assume that moving your event guarantees your access to the facility at the new date and time! If the theatre facility is not available at the new event date and time, it will appear in your event information with a strike-through. You will also receive an email saying that the Room resource has declined the invitation.

If you need to troubleshoot an event date or time, or have last-minute changes, we are happy to discuss options in person, over the phone, via email or through Google Chat. Please contact John Black (Theatre Manager) directly.

Access Guidelines

In an effort to ensure equal access across the school sections, all classes preparing for assemblies may book a maximum of three (3) hours of theatre rehearsal time prior to their assembly. Rehearsal time in excess should be discussed with the Theatre Manager.
There are frequently many different event rehearsing in rotation during the same day. To best serve the needs of each individual event, we as that users completely clear the stage of your belongings so that other groups can access the full stage without worrying about losing or damaging items for someone elses event. This includes the stage wing areas. Storage of event supplies and materials can be arranged through the Theatre Manager.
All theatre bookings should be made by SFS faculty & staff. Students are not allowed to book a facility and any bookings will immediately be removed. This is to ensure that all events are properly supervised.
You will receive an event confirmation email with a link to the Theatre Support Request Form from the Theatre Office about one (1) week prior to your theatre booking. This is sent to the user who made the facility booking. If a Theatre Support Request Form has already been received, no confirmation email will be sent.
We have published - and will keep up to date - web pages on the Theatre Office website with facility information, event planning guides, and other resources to help you plan your event. These are available from the Guides & Policies webpage or the Venues & Services webpage for venue-specific information.

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